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Many employees have a limited size on the Outlook mailboxes. Getting read more that say you're exceeding your allotted size and need to clean up could be both frustrating and annoying. Here are some tips to assist you keep your mailbox in order.

1. Your mailbox consists of all of your outlook folders not only your Inbox. Filing email into different folders won't reduce the amount of information you have in your mailbox.

2. Keep your Deleted and Sent items cleaned out. Sort by date and delete everything that is over the age of specific period time. The length of time you keep email will depend on the type of work you do.

3. Schedule a set time and energy to clean up your Outlook to make certain it happens. If you book time on your own calendar every week to do some basic housekeeping, you will find it easier to keep on top of things.

4. Clean up as you go. All email should be done and filed, deferred by flagging, delegated by sending it to someone else, or deleted. Make an attempt to handle email less than possible, so try applying among the four D's as you complement so it doesn't turn into a big job later on.

TIP: You should only have unread mail in your inbox. The perfect inbox is an empty one.

5. Make a rule to file newsletters or other email that you don't read immediately to make them better to find, read and delete. Be cautious about making a rule to file mail from specific people. It is extremely an easy task to forget you created the rule and then wonder why they never send you anything. In the event that you get monthly email providing you point balances, make a rule to have these things go automatically right into a dedicated folder. It really is then very easy to arrange by date and delete all but the most recent balance.

6. Don't duplicate email. Having several copy of a message is a quick way to fill up your mailbox. If the same message belongs to several department or project assign it categories.

7. Use a category for mail items which you feel you truly must keep. This will help you to avoid accidentally removing vital messages while you are cleaning up.

8. Make a category for mail items you merely want to hang on to briefly. If website make a search folder to find these items, you can organize them by date and clean them out regularly.

9. Send a link instead of an attachment. If your document is saved on the server and you also want to share it internally, send a web link to the document rather than sending an attachment. This will also help to avoid document version confusion.

10. Save attachments and then remove them from email you want to keep. Attachments take up plenty of space. Additional info keep them in your Outlook. Right-click on the name of the attachment and choose Save As or Save All Attachments.

11. Sort mail by size and delete the largest items. If you want to release space quickly, organize any folder - including search folders - from largest to smallest and delete the biggest messages. You can organize any folder by simply clicking the word "size" at the top of the size field. If you can't visit a column called size, try expanding the width of your message pane to allow you to see more headings.

12. Archive email that you are feeling you absolutely have to keep with OneNote. If they are personal messages, you can create a Sky Drive account and save them to a notebook that is stored in the cloud.

These 12 steps could be small, but the effect they have on a cluttered mailbox will undoubtedly be huge. Work smart not hard.