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Many employees have a limited size on their Outlook mailboxes. Getting constant messages that say you are exceeding your allotted size and need to clean up can be both frustrating and annoying. Below are a few tips to help you keep your mailbox in order.

1. Your mailbox consists of all your outlook folders not only your Inbox. Filing email into different folders won't reduce the level of information you have in your mailbox.

2. Keep your Deleted and Sent items washed. Sort by date and delete everything that is over the age of specific period time. The amount of time you keep email depends on the kind of work you do.

3. read more to clean up your Outlook to make sure it happens. If you book time on your calendar every week to do some basic housekeeping, you will discover it easier to keep on top of things.

4. Clean up as you go. All email should be done and filed, deferred by flagging, delegated by sending it to another person, or deleted. Make an attempt to handle email as little as possible, so try applying one of many four D's as you complement so it doesn't turn into a big job later on.

TIP: You should only have unread mail in your inbox. An ideal inbox can be an empty one.

5. Create a rule to file newsletters or other email you do not read immediately to create them better to find, read and delete. Be careful about making a rule to file mail from specific people. It is extremely an easy task to forget you created the rule and wonder why they never send you anything. In the event that you get monthly email giving you point balances, create a rule to have these things go automatically into a dedicated folder. It really is then very easy to arrange by date and delete all but the most recent balance.

6. Don't duplicate email. Having multiple copy of a message is a quick way to fill your mailbox. If exactly the same message belongs to multiple department or project assign it categories.

7. Work with a category for mail items which you feel you truly must keep. This will enable you to avoid accidentally eliminating vital messages if you are cleaning up.

8. Create a category for mail items you only want to hang on to briefly. If you create a search folder to find these things, you can organize them by date and clean them out regularly.

9. Send a link rather than an attachment. If your document is saved on the server and you desire to share it internally, send a link to the document instead of sending an attachment. This can also help to avoid document version confusion.

10. Save attachments and remove them from email you need to keep. Attachments take up plenty of space. Don't keep them in your Outlook. Right-click on the name of the attachment and choose Save As or Save All Attachments.

11. Sort mail by size and delete the biggest items. If you need to free up space quickly, organize any folder - including search folders - from largest to smallest and delete the largest messages. It is possible to organize any folder by simply clicking the word "size" near the top of the size field. If you can't visit a column called size, try expanding the width of one's message pane to allow you to see more headings.

12. Archive email that you feel you absolutely need to keep with OneNote. If these are personal messages, you can develop a Sky Drive account and save them to a notebook that is stored in the cloud.

These 12 steps could be small, but the effect they have on a cluttered mailbox will undoubtedly be huge. Work smart easy.